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10 Easy Ways To Put Your Rubber Stamps To Work In The Office

Rubber stamps have been around for centuries and their popularity is only increasing with time. Today, rubber stamps are not only used for decorative purposes but also office use.

They are a great way to add a personal touch to any document or letter. Not only do they add a personal touch, but they also help to speed up the process of office work. Rubber stamps can be used for a variety of purposes such as signing documents, sealing envelopes, and even stamping company logos.

There is no limit to what office workers can do with custom stamps and rubber stamps. They are an essential tool for any business or organization.

The Benefits of Using Rubber Stamps in the Office

There are many benefits to using rubber stamps in the office. Rubber stamps can save time and money by eliminating the need for hand-written signaturesor labels. They also help to ensure accuracy and consistency, as each stamp impression is identical.

Here are some benefits of using rubber stamps in the office:

Save Time

Rubber stamps can save time by eliminating the need for hand-written signatures or labels. This is especially beneficial in a fast-paced office environment where every second counts. 

By using a custom rubber stamp, you can quickly and easily sign off on documents or apply labels without having to take the time to write out each one individually. This can help to improve efficiency in the office and get work done faster.

In addition, rubber stamps /office stamps can be used to stamp multiple documents at once, which further saves time.

Improve Accuracy

Another benefit of using rubber stamps is that they help to improve accuracy. This is because each stamp impression is identical, so there is no room for error.

This is in contrast to hand-written signatures or labels, which can vary slightly each time they are written. This can lead to inconsistency and confusion, but rubber stamps help to avoid this.

Ensure Consistency

Another benefit of using rubber stamps is that they help to ensure consistency. This is because, as mentioned above, each stamp impression is identical. This means that all documents or items that are stamped will have the same signature or label, which can help keep track of things.

Add A Personal Touch

Rubber stamps can also add a personal touch to office documents or items. This is because you can choose from a variety of office stamp that includes your company logo or name, or you can even create your custom stamp.

This can help to make your documents or items stand out and show that you have put thought into them. It can also be a nice way to add a personal touch to items that you send to clients or customers.

Save Money

Another benefit of using rubber stamps is that they can save money. This is because they can be used multiple times, so you don't have to keep buying new hand-written signatures or labels.

In addition, rubber stamps can often be purchased at a lower cost than handwritten signatures or labels. This is because they are mass-produced, so the per-unit cost is often lower.

How To Choose The Right Rubber Stamp For Your Office Needs

There are a few things to consider when choosing the perfect rubber stamp for your office.


The size of the rubber stamp will depend on the amount of text or image you want to include.  If you only need a short phrase or a small logo, a smaller stamp will suffice.  For longer messages or larger images, you'll need a larger stamp.

To determine the size of the impression your rubber stamp will leave, measure the stamp die (the part that makes the impression) in millimeters.  Most office supply stores will sell personalized stamps, and signature stamps with dies measuring 1”, 1-5/8”, or 2”.


The text you choose for your rubber stamp should be legible and easy to read.  If you're including a lot of text, consider using a smaller font size so that it will all fit on the stamp.

Keep in mind that the text on your rubber stamp will be reversed when it's stamped, so if you're including words that need to be read left-to-right (like a name or address), you'll need to reverse the text before sending it to the printer.

If you're using a graphic or logo instead of text, make sure it's high-resolution so that it comes out clean when stamped.


If you're including an image on your rubber stamp, keep in mind that it will be reversed when stamped.  Make sure the image is high-resolution so that it comes out with clean logo stamps when stamped.

A black and white image will usually work best, but you can also use a clean color image.  Keep in mind that color images will be more expensive to print since they will need to be converted to black and white.

If you're including both text and an image on your rubber stamp, make sure the two elements are balanced and easy to read.  too much text or too busy of an image will make your stamp difficult to read.


When you're designing your rubber stamp, it's important to leave enough space around the edges of the stamp die.  This will help ensure that your stamp comes out clear and crisp when used.

If you're including text, leave a margin of at least 1/8" around the edge of the stamp dies.  If you're including an image, leave a margin of at least 3/16" around the edge of the stamp dies.

Stamp Pads

For your rubber stamp to work properly, you'll need to use it with the right type of stamp pad.   The two most common types of stamp pads are self-inking and pre-inked.

Self-inking stamps have a built-in ink pad that is automatically recharged with each impression.  These stamps are typically good for thousands of impressions before they need to be refilled.

Pre-inked stamps have an ink reservoir that needs to be manually refilled when it runs dry.  These stamps can typically be used for hundreds of impressions before they need to be refilled.

When you're choosing a stamp pad, make sure to get one that is specifically designed for use with rubber stamps.  Some ink pads will not work with rubber stamps and will quickly ruin the stamp.


If you are looking for an easy, efficient way to add a personal touch to your office correspondence, then rubber stamps are the perfect solution. They are also great for adding a bit of fun and personality to your workspace.