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A Practical Guide for Wyoming Notary Supplies, Seals and Stamps

  • 5 min read
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A notary public in Wyoming is an individual who is authorized by the state to serve as a third-party witness during the signing of important documents with notary supplies. This protects the validity of these documents and makes them official. Notaries are responsible for ensuring that the people who sign documents are who they say they are and that they understand what they're signing. To become a notary public in Wyoming, you must apply to the Wyoming Secretary of State's office and complete a training course. Once you're sworn in, you'll need Wyoming notary supplies, including Wyoming Notary Stamp and Seal, which you must keep in your possession when performing notarial acts. In addition to your stamp and certificate, you'll need several other Wyoming notary supplies to carry out your duties as a notary public properly. Here's a list of essential Wyoming notary supplies:

Wyoming Notary Supplies Needed By Notary Public

Notary Journal or Notarial Record Book

As a notary public, you are required by law to keep a record of every notarial act you perform. This journal in your Wyoming notary supplies is sometimes called a logbook or register. In it, you'll record the date and time of the notarization, the type of document that was notarized, the name and signature of the person who received the notarization, and your signature as the notary public. You can purchase a pre-printed journal from an office supply store, or you can download a template from the Wyoming Secretary of State's website. Whichever option you choose, maintain your journal in a secure location; you may be required to produce it upon request from the state.

Notary Seal

Your notary seal is an embosser or rubber stamp that contains your name and the words "Notary Public - State of Wyoming." You must use your seal on all documents you notarize, as it serves as an official certification that you are a Wyoming notary public in good standing.

You can purchase a notary seal from an office supply store or online retailer. Be sure to choose a seal that meets the requirements of the Wyoming Secretary of State's office, which can be found in Chapter 3 of the Wyoming Notary Public Handbook. In Wyoming, the notary seal is a rectangular stamp.

Notarial Certificates

A notarial certificate is a pre-printed form you must fill out and attach to a document after you notarize it. The certificate states that you, the notary public, have witnessed the signing of the document and verified the identity of the signer(s).

Notary public certificates are available for purchase through office supply stores and internet merchants and are also available for download on the Wyoming Secretary of State's website. The Wyoming Secretary of State's office has specific standards for notarization certificates.

Wyoming Notary Stamp

Your notary stamp is a rubber stamp that contains your name and the words "Notary Public - State of Wyoming." The notary stamp should also have your commission ID number and commission expiration date. It needs to be a rectangular stamp with a serrated or milled border. Your notary stamp must be in blue or black ink. You must use your stamp on all documents you notarize, as it is an official certification that you are a Wyoming notary public in good standing. You can purchase a notary stamp from an office supply store or online retailer. Be sure to choose a stamp that meets the requirements of the Wyoming Secretary of State's office, which can be found in Chapter 3 of the Wyoming Notary Public Handbook.

Self-Inking Wyoming Notary Stamps

The most popular item for notary stamps is self-inking stamps. These stamps have a die plate that flips up to hit the built-in ink pad and then rotates down to mark the page. A self-inking stamp is easy to use and perfect for repetitive stamping.

Photo Identification

You'll need to present a photo ID any time you notarize a document. The most common type of photo ID is a driver's license, but you can also use a passport, state-issued ID card, or military ID card. The ID must be current and bear your photograph, signature, and physical description.

Documentary Evidence Of Identity

In addition to a photo ID, you may also be required to present documentary evidence of your identity when performing a notarization. This could include a birth certificate, Social Security card, or passport. The document must be current and bear your name, signature, and physical description.

Witnesses

Suppose the person requesting the notarization cannot produce a photo ID or documentary evidence of identity. In that case, you may require one or two witnesses to sign an affidavit attesting to the person's identity. The witnesses must each present a valid photo ID and sign the affidavit in your presence.

Affidavit Of Identity

An affidavit of identity is a sworn statement attesting to the identity of the person requesting the notarization. The affidavit must be signed by the person requesting the notarization and one or two witnesses in your presence and must be Notarized by you.

You can download an affidavit of identity template from the Wyoming Secretary of State's website. Be sure to choose an affidavit that meets the requirements set forth by the Wyoming Secretary of State's office, which can be found in Chapter 3 of the Wyoming Notary Public Handbook.

Signature On File

Suppose you have a signature on file with the Wyoming Secretary of State's office. In that case, you may notarize documents for that person without requiring them to present a photo ID or sign an affidavit of identity. To have a signature on file, the person requesting the notarization must fill out and submit a Signature on File Form, available on the Wyoming Secretary of State's website. Once the form is processed, you can access the person's signature in the online notary system.

Notarizing Documents

Now that you have all the necessary Wyoming notary supplies, you're ready to start notarizing documents! In Wyoming, you can notarize the following types of documents:

  • Acknowledgments
  • Affidavits
  • Oaths or affirmations
  • Certificates of deposit or retirement
  • Deeds
  • Mortgages and mortgage assignments
  • Powers of attorney

Conclusion

Being a notary public is a great way to serve your community and make some extra money. Just be sure to follow the requirements set forth by the Wyoming Secretary of State's office to ensure that you perform your duties correctly. Thanks for reading!

About ESS

At ESS, we understand how important it is to ensure that your Wyoming notary public supplies ship to you quickly. We also get that it is equally essential that your stamp impression matches what the state requires—we back all of our notary products with a state board guarantee. Still, have questions? Visit us online and click on contact us for phone e-mail options.