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Iowa Notary Supplies - What You Need to Know

  • 5 min read
Iowa Notary Supplies Blog Post Feature Image

Iowa notaries are required by law to always keep a few specific supplies on hand. These include a journal for recording notarial acts, an embossing notarial seal, and a bond.

In addition, Iowa notaries are encouraged to have other items on hand, such as stamps and seals for different types of documents, and blank forms for commonly used documents. With the proper supplies, you'll be ready to tackle any notarization job that comes your way before the expiration date! As an Iowa notary, you are responsible for keeping track of your notary records, and you need to have the supplies on hand to do your job properly. This guide will help you understand what supplies you need, where to get them, and how to keep them organized. You will also learn everything you need to know about being a notary in Iowa.

Requirements For Iowa Notaries

To become an Iowa Notary Public, you must:

  • Be at least 18 years old
  • Be a resident of the state of Iowa or maintain a valid business location in the state
  • Be able to read and write English
  • Not have been convicted of a felony
  • Complete an approved six-hour training course within one year before filing your application
  • Submit a completed Notary Public Application, including the required $50 fee, to the county recorder in the county where you reside or maintain a valid business location
  • Take and pass an open-book examination administered by the county recorder
  • Complete the Oath of Office and Affirmation form

Once you have met all the requirements and have been sworn in, you will be able to purchase your Iowa notary supplies. You will need to purchase a notary stamp that has your name, the county where you are commissioned, and the words “Notary Public”. You will also need to purchase a journal to document all the notarizations that you perform.

What Supplies Are Required For An Iowa Notary?

Every Iowa notary is required to maintain a surety bond, which must be kept on file with the county recorder in the county where the notary resides. In addition, Iowa notaries must maintain a journal in which they record every notarization they perform. Iowa notaries are also encouraged to purchase Error and Omission insurance to protect themselves against any potential liability. The most important supply for an Iowa notary is a rubber notary stamp or embosser. Every notarization performed in Iowa must be accompanied by the official seal of the notary. Notaries can either purchase a rubber stamp with their official information already pre-printed, or they can purchase an embosser, which imprints the information into the paper.

Notary Public Handbook

In addition to the surety bond, journal, and rubber stamp or embosser, Iowa notaries may also find it helpful to purchase a Notary Public Handbook, which contains all the laws and regulations governing notaries in Iowa. This handbook can be a valuable resource when performing notarizations. Iowa notaries must be aware of the rules and regulations governing their practice, and they must have the proper supplies on hand to perform their duties properly. By following these simple guidelines, Iowa notaries can ensure that they are providing a valuable service to their communities.

Where To Purchase Iowa Notary Supplies?

If you need to purchase notary supplies, the best place to start is with a search online. You can find many different websites that sell these items, and it is important to compare prices before making a purchase. In addition to searching online, you can also purchase a notary stamp from a local office supply store. However, the prices at these stores are usually higher than what you would find online. If you have a specific supplier in mind, it is always best to contact them directly to see if they offer discounts for bulk orders. Once you have found a few different suppliers, it is time to compare prices. Be sure to consider the shipping costs, as these can add up quickly.

You will also want to make sure that the site you are ordering from is reputable. When you are ready to place your order, be sure to choose a method of payment that is secure. Many sites accept PayPal, so this is a good option to consider. You will also want to make sure that the site you are ordering from uses SSL encryption to protect your personal information. Once you have found a site that meets these criteria, you can place your order and have your Iowa notary supplies shipped right to your door.

Iowa Notary Stamp Options

The official stamp of a notary public must include the notary public’s name, the words “Notarial Seal” and “Iowa”, the words “Commission Number” followed by your assigned number, the words “My Commission Expires” followed either by the date or a black line. Notaries can choose either a round or rectangular stamp. They can also have a wooden handle stamp that uses a separate ink pad, a self-inking stamp, or a pre-inked stamp.

Self Inking Notary Stamps

This type of notary seal is our most popular choice. Self-Inking Notary Stamps have a die plate with all of your notary information that flips up to hit the internal ink pad before stamping down on the page. This notary stamp is easy to use and leaves a crisp impression. Plus, the ink pads can be refilled or replaced.

Tips For Being A Successful Iowa Notary

If you're new to the world of being a notary or are considering becoming one, there are a few key things to remember to be successful. Here are some tips:

  1. Always be professional and courteous when dealing with customers.
  2. Make sure you're familiar with all the products you're selling.
  3. Pay attention to the submission create detail and be organized.
  4. Keep up with the latest notary news and updates.
  5. Promote your services to those who may need them.

By following these tips, you'll be on your way to being a successful Iowa notary!


Overall, buying notary supplies in Iowa laws is a straightforward process. There are a few different ways to go about it, but the most common and simplest method is to order them online. In terms of what to buy, the most important items are a stamp and a notary seal. These are necessary to perform notarizations, so it is important to make sure that they are of high quality and meet all the requirements set forth by the state of Iowa. With a little bit of research, anyone should be able to find the perfect notary supplies for their needs. EngineerSealStamp is the best choice when it comes to high-quality, yet affordable notary supplies.

About ESS

We make stamps and seals to the state regulations set out by the office of the Iowa Secretary of State. We back all of our notary and professional seals with a state guarantee so you know you will be covered when you shop with us. Most orders ship within one business day so place your order today.

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