Notary Stamps FAQs
The notary stamp is used to officially certify documents as being legitimate and authentic.
Typically, a notary stamp includes the notary’s name, commission expiration date, and state of commission. It may also include your commission or registration number. The information required to be included does vary by state.
An embosser physically imprints the paper without ink, while a rubber stamp requires ink to create an impression.
Most do, but not all. A notary seal is optional in 7 of the 54 U.S. jurisdictions, Connecticut, New York and Vermont among them; everywhere else a seal is required, and state law sets the device and its wording.
A notary stamp is rated by impressions rather than years: about 10,000 for self-inking models and about 25,000 for pre-inked models such as Slim, PSI and MaxLight. Most notaries order a new stamp when the commission renews, since a stamp that shows the expiration date or commission number goes out of date when either one changes.
Sign exactly as your signature appears on file with the office that commissioned you. Your name, commission details and state go on the seal and the notarial certificate, not in the signature itself, and the details vary by state.
Notary stamps are only valid within the state in which the notary is commissioned, and they are not valid in any other jurisdiction.
An acknowledgment stamp is a type of notary stamp that certifies the authenticity of a signer’s signature, affirming that the signer did, in fact, sign the document in question.
Store your notary stamp in a cool, dry place and avoid exposing it to excessive heat or moisture.
Most notary stamps can be customized with your name, commission number, commission expiration date, and state of commission. At ESS, we use state guidelines to determine our setup.
If your notary stamp is lost or stolen, you should report it to the appropriate authorities and order a replacement stamp. You may also need to take additional steps to protect yourself from identity theft or fraud.
We stand by the quality of our products and offer a 6-month warranty on all notary stamps against defects in materials and workmanship.
Yes, you have the option to select a digital proof of your notary stamp design for approval before production begins. This ensures that you are satisfied with the layout and information before your stamp is made.
Yes, our notary stamps are designed to comply with each state's specific regulations. Our design team stays up-to-date with any changes in notary laws and adjusts our stamp designs accordingly and we back this with our state board guarantee.
Some states may require a copy of your notary commission certificate or other documentation to order a notary stamp. Please check your state's requirements, and if necessary, provide the required documents when placing your order. For the states that require documentation we have an upload feature on the product page
