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Notary Stamps FAQs

The notary stamp is used to officially certify documents as being legitimate and authentic.
Typically, a notary stamp includes the notary’s name, commission expiration date, and state of commission. It may also include your commission or registration number. The information required to be included does vary by state.
An embosser physically imprints the paper without ink, while a rubber stamp requires ink to create an impression.
All states require the use of a notary stamp or seal, but the exact requirements vary from state to state.
The lifespan of a notary stamp depends on how frequently it’s used and how well it’s cared for. It’s recommended to purchase a new stamp every 4-5 years. Most notaries get a new stamp with every commission renewal.
The notary’s signature should match that on file with their state or jurisdiction, and should include the notary’s name, their commission expiration date, and jurisdictional information. This information will vary by state, so it is always best to make sure you understand the notary requirements in your area.
Notary stamps are only valid within the state in which the notary is licensed, and they are not valid in any other jurisdiction.
An acknowledgment stamp is a type of notary stamp that certifies the authenticity of a signer’s signature, affirming that the signer did, in fact, sign the document in question.
Store your notary stamp in a cool, dry place and avoid exposing it to excessive heat or moisture.
Most notary stamps can be customized with your name, commission number, commission expiration date, and state of commission. At ESS, we use state guidelines to determine our setup.
If your notary stamp is lost or stolen, you should report it to the appropriate authorities and order a replacement stamp. You may also need to take additional steps to protect yourself from identity theft or fraud.
We stand by the quality of our products and offer a 6-month warranty on all notary stamps against defects in materials and workmanship.
Yes, we offer replacement ink pads and ink for most of our notary stamp models. Please contact our customer service team with your stamp model information, and we'll help you find the right replacements.
Yes, you have the option to select a digital proof of your notary stamp design for approval before production begins. This ensures that you are satisfied with the layout and information before your stamp is made.
Yes, our notary stamps are designed to comply with each state's specific regulations. Our design team stays up-to-date with any changes in notary laws and adjusts our stamp designs accordingly and we back this with our state board guarantee.
Some states may require a copy of your notary commission certificate or other documentation to order a notary stamp. Please check your state's requirements, and if necessary, provide the required documents when placing your order. For the states that require documentation we have an upload feature on the product page